Sustainability report

Jukola has been awarded the Ekokompassi of the Finnish Association for Nature Conservation. The Ekokompassi's environmental promise has been renewed in 2021. The Ekokompassi audit will be carried out again in Lakia-Jukola.


Ekokompassi includes the following areas that are examined in the audit:

- The organization engages to comply with environmental legislation and regulations regarding its operations.

- The organization has a designated Ekokompassi contact person.

- The organization maps the current state of environmental management and identifies the most significant environmental impacts.

- The organization draws up an environmental promise, with which the organization commits to reducing environmental impacts in accordance with the principle of continuous improvement.

- The organization instructs the personnel to take environmental issues into account in their operations.

- The organization has a waste management plan and operates in accordance with waste regulations.

- The organization keeps records of its hazardous waste, keeps them separate from each other, stores them safely and delivers them for proper processing.

- The organization stores and catalogs the chemicals it uses in accordance with the obligations of the chemical legislation. The safety data sheets are available to the personnel and the personnel have been instructed in the safe use of chemicals.

- The organization draws up an environmental program that includes goals and measures to reduce environmental impacts. The environmental program is updated annually. The goals are set again at least every three years.

The goals are set for at least two of the sub-areas below and they must be based on the most significant environmental impacts. If there are several significant environmental impacts, the goals should be set accordingly for several areas.
In the events, goals are set for all areas based on significant environmental impacts: Waste, energy, procurement, material use, chemicals, noise, logistics and movement, communication, influencing, biodiversity and other areas.

- The organization reports annually on the implementation of environmental program measures and indicators.

- The organization also reports the results before the first audit where applicable. Management and personnel are aware of the progress of environmental work.

SCOPE
The operating principles of procurement are applied to all procurements as far as possible. This operating principle outlines the goals and scope of our procurement.

LAWS AND REGULATIONS
Lakia-Jukola's organizational procurement must comply with all applicable laws and regulations as well as appropriate social practices. We do not accept corruption or bribery. We require the same things from our procurement partners.

GENERAL PRINCIPLES OF PROCUREMENT
The goal of our purchases is to ensure high customer satisfaction for our products/services and to achieve our own strategic operational goals. In procurement, we take into account the relevant aspects of our sustainability. We prefer regional actors in procurement whenever possible.
We carry out sustainability supplier surveys for our significant partners.

PROCUREMENT SUSTAINABILITY
Environmental sustainability
In our purchases, we take into account the life-cycle effects and costs of products and services, as well as aspects that promote energy efficiency. We want our procurement partners to invest in environmental sustainability in the development of their own operations.

Social sustainability
We treat our suppliers equally. We emphasize responsible, honest and open supplier relations for the development of joint processes.
We are improving our capabilities to better identify social risks in our supply chain.

Safety
Safety in our own operations is important. In procurement, we require the safety of both products and services. Safety is taken into account both in setting and monitoring suppliers' criteria and in evaluating the fulfillment of product and service requirements.

COOPERATION AND DEVELOPING TOGETHER
We communicate openly and transparently about our activities to our partners and cooperate confidentially.
We are fair and give factual and informed feedback to our own partners. We expect our partners to give us feedback so that we can develop together and create added value for our customers.
We deal with common deviations constructively and learn from the mistakes we make.

SOFTWARE AND MONITORING OF PROCUREMENT SUSTAINABILITY
We use the following software in our sustainability program and in monitoring the sustainability of our partners:
- ShowYourSustainability.com™: Sustainability program planning, monitoring, data collection and reporting.
- Chambers of Commerce: Whistleblowing notification channel

RESPONSIBLE ENTITIES AND CHANGES
The owner of this operating principle is the club association Lakia-Jukola 2024 (Kauhavan Wisa ry and Lapuan Virkiä ry). The general secretary is responsible for updating and making changes to it based on the decisions of the organizing committee of Lakia-Jukola.

The goal of Jukola Relay's environmental operating principle is to improve the environmental friendliness of the event and to increase the environmental awareness of the event organization and participants.
Improving environmental friendliness starts already in the planning phase and its sub-goals can be e.g.
1) consideration of environmental issues also in subcontracted products and services
2) reducing the amount of waste and developing sorting and
3) preferring shared transportation and reducing separate transportation.
Jukola Relay wants to be profiled as an event that is environmentally aware and promotes a sustainable sports culture.

The environmental guidelines for orienteering competitions published by The Finnish Orienteering Federation help competition organizers. The environmental guidelines for orienteering competitions cover e.g. restaurant, shops, washing place and results service. A report will be made for the event in order to evaluate the nature effects on the competition terrain. You can read the environmental guidelines for orienteering competitions at the following link (only in Finnish):
The Finnish Orienteering Federation's environmental responsibility plan

The latest addition to the environmental work of Jukola Relays is the Ekokompassi event certificate. With the certificate, Jukola can take better care of its own event environment and secure the possibility of organizing events even years from now.

Safe operating environment in the event is a key part of Lakia-Jukola's production of the entire event. When planning a safe operating environment, safety-related factors are taken into account both during the construction of the event and during the competitions. Safety is taken care of for all participants (competitors, officials, the public) as well as persons from external stakeholders.

A separate safety and rescue plan has been drawn up for the event. The purpose of the plan is to help the race organizers and the authorities with questions related to security and to act as a guide for the security organization during the games.
The plan includes public order and security, arrangements for medical and first aid operations, and rescue operations in the competition area during the games.

When planning security, valid legislation is taken into account and cooperation with various authorities is carried out. The management of the event has used consultation from professionals in various security positions, and especially in the official inspection held in the event area in the fall of 2023, good advice was received from the authorities.

ORGANIZATION IN THE EVENT
- Competition manager: Ilpo Pajula
- Chairman of the organizing committee: Jukka-Pekka Sorvisto
- General secretary: Pauli Mäkelä
- Safety manager: Jarmo Kirkkomäki
- First aid: Susanna Suokko
- Doctor in charge: Eira Kuoppala
- Goal first aid: Timo Koivumäki

PRE-CHECK
Before the start of the event, an inspection of the competition area according to the safety plan is carried out together with various authorities and competition organizers. The inspection will be convened by the safety manager, and the inspection will take place on Thursday, June 13, 2024.

The general secretary, competition manager, safety manager and field manager from the Lakia-Jukola organization are called over. In addition, a representative of the police, a building inspector, a representative of the fire department, a health inspector and an environmental authority are called over.

The inspection pays attention to the following:
Safety plan, temporary structures, grandstand facilities, performance venues, fire extinguishers, electrical safety, traffic arrangements and rescue and police vehicle routes, general safety in the competition area and hygienic facilities.

1    INTRODUCTION
The ethical guidelines define the operating principles of the organization together with our values. They are the basis for all our activities. They guide us in how we deal with customers, colleagues, business partners and other stakeholders. Our ethical culture is developed and created together by all actors in our organization. We expect all of us to follow the principles given in the ethical guidelines.

2    SCOPE
These ethical guidelines apply to the entire operation of our company. We expect that our stakeholders are aware of our sustainability goals and guidelines and follow them.

3    ETHICAL PRINCIPLES
3.1    Legislation and operating principles
We are aware of the legislation regarding products, services and business. We comply with current legislation. Our operating principles define in more detail how we operate, for example, in procurement and personnel matters. Our personnel and stakeholders are aware of our operating principles.

3.2    Confidentiality
We handle confidential information that comes to our attention carefully and in accordance with the instructions. We use confidential information only for the purpose.

3.3    Professional and expert operation
We demonstrate professionalism and good behavior in all our activities. We know how to resolve conflict situations constructively and with respect for others.

3.4    Safety and health
Safety issues are priority number 1. Everyone has the right to do their job safely. Safety covers both physical and psychological safety. Each employee is responsible for developing the safety of their own work environment.
The volunteers will be given a mobile application, which must be used to report all accidents or near misses that have occurred. Notifications are forwarded to the person in charge of each function and event management for possible follow-up measures.

3.5    Environmental responsibility
We respect the environment and take care of it. We want to develop our operations at all levels in such a way that our environmental impact is as small as possible. We update our environmental goals and programs annually and communicate them to our personnel and stakeholders.

3.6    Respectful and harassment-free work environment
We treat our fellow human beings with respect. We accept different people regardless of their ethnicity, gender, age, nationality, sexuality, disability or religious background. Every employee must treat his colleagues with respect and fairness. We do not tolerate any physical, verbal, sexual or psychological harassment or bullying.

3.7    Conflicts of interest
In our operations, we make decisions in such a way that potential conflicts of interest do not guide our decisions. In operations, the company's interest comes before one's own interest. Such situations can include ownership or family relationships, for example in acquisitions and personnel recruitment. When making decisions, we clearly bring potential conflicts of interest to the attention of our supervisor before decisions are made.

3.8    Prevention of bribery and corruption
We do not allow bribery or corruption, and we do not give or accept gifts or favors that could influence decision-making. We are responsible for not participating in decision-making in situations where pursuing our own interests is possible. For anti-bribery and corruption activities, there is a whistleblowing reporting channel, where you can make a report anonymously if you suspect that an organizer or a partner of Lakia-Jukola is acting illegally, or if you have noticed another grievance.

3.9    Information on supply chain responsibility
We want to be aware of the ethical issues of our partners and stakeholders. We regularly send electronic follow-up surveys that our partners must answer. This way we are aware and able to develop our ethical activities together.

4    INTERNATIONAL AND NATIONAL AGREEMENTS
As part of our ethical guidelines, we are committed to the following international agreements:
- UN: Universal Declaration of Human Rights
- UN: International Covenant on Economic, Social and Cultural Rights
- ILO: Declaration on Fundamental Principles and Rights at Work
- State treaty: International Convention on Civil and Political Rights
- State agreement: Convention on the Rights of the Child
- Regulation: International Covenant on Economic, Social and Cultural Rights

5    SOFTWARE AND MONITORING OF SUSTAINABILITY
We use the following software in our sustainability program and partner monitoring:
- ShowYourSustainability.com™: Sustainability program planning, monitoring, data collection and reporting
- Chamber of Commerce: Whistleblowing notification channel
- Sofor Oy: Tava® Safety, an occupational safety management system

6    RESPONSIBLE ENTITIES AND CHANGES
The owner of this policy is the association Lakia-Jukola 2024 (Kauhavan Wisa ry and Lapuan Virkiä ry). The general secretary is responsible for updating it and making changes to it based on the decisions of the organizing committee of Lakia-Jukola.


Kauhava 12.2.2024

Lakia-Jukola 2024

Jukka-Pekka Sorvisto
Chairman of the organizing committee

Ilpo Pajula
Competition manager

Pauli Mäkelä
General secretary

INTRODUCTION
The aim of information security activities is to support our operations, protect our reputation and meet the security requirements set by the law, customers, participants and other partners.
Information security means ensuring the confidentiality, integrity and usability of all data. Our management team has approved this operating principle and monitors its implementation.
(In the case of external parties such as suppliers, subcontractors and service providers, the requirements of this operating principle are included in the applicable parts of the procurement contracts.)
The practical implementation of information security requires that employees, administrators and partners understand why information security is important. Understanding the risks of practical work and managing them requires employees and administrators to follow detailed instructions and to receive training.
Neglecting information security can cause serious damage to reputation and customer relations. Non-compliance with the operating principle or activities contrary to requirements are dealt with at a low threshold.

DEFINITIONS OF INFORMATION SECURITY AND DATA PROTECTION
Information security consists of responsibilities and practices related to information security and protection, which aim to ensure the security of information, information systems and services in such a way that their confidentiality, integrity and availability can be guaranteed and demonstrated to have been implemented.
- Confidentiality: Information is only available to those entitled to it.
- Integrity: The information is correct and complete, and has not changed as a result of intentional or unintentional technical or human activity.
- Availability: Information is always available when needed.
- Non-repudiation: The changes made to the information at different stages of its processing can be verified if necessary.
Data protection refers to an individual's right to the protection of personal data. The goal of data protection work is to meet the requirements of legislation, to guarantee appropriateness and purpose-relatedness in the processing of personal data.

DATA PROTECTION RESPONSIBILITIES AND ORGANIZATION
All persons working at Lakia-Jukola are responsible for information security issues as part of their other duties in accordance with their job description and areas of responsibility. This means that personal responsibility for taking care of information security cannot be transferred to others or outsourced.
Responsibilities for sata protection in accordance with the requirements of the EU Data Protection Regulation (GDPR) are as follows:
- Controller of the register of Lakia-Jukola's volunteer workers: Lakia-Jukola 2024 (Lapuan Virkiä 0180699-7)
- Controller of the register of Jukola Relay's account: Suomen suunnistusliitto ry (The Finnish Orienteering Federation) (0117007-9)

Information security management
- Lakia-Jukola's working committee develops information security skills for staff and trustees and assists in information security issues.
- The management approves the operating principles of information security, monitors its implementation and presents the resources for the implementation of information security.

The staff
All employees must follow the operating principles and instructions of information security in their work, because they are part of the staff's duties and customer service. The personnel must inform their supervisor about the information security problems, violations and risks they observe.

Partners and suppliers
The information security requirements of this operating principle are attached to the contracts concerning external service providers as applicable. The responsibility of these parties is to comply with the contractual information security requirements as agreed between the various parties.
Information security audits and inspections can be performed for suppliers to ensure the implementation of information security.

Risk assessment
Information security risks are assessed in accordance with the principles of risk management at least every six months as part of the management team's activities, as well as in the definition phase of new systems and in connection with significant changes.
Information security risks are assessed and analyzed based on their business effects. Based on the risk analysis, management methods and risk prioritization are decided upon, with the help of which the risks are brought to an acceptable level.

ACTION IN INFORMATION SECURITY AND DATA PROTECTION DEVIATIONS
Information security incidents are reported, processed and registered in accordance with the operating instructions.
If necessary, information security violations are reported to the supervisory authority in accordance with the applicable national legislation and guidelines.

NOTIFICATION OBLIGATION
Every employee has the right and duty to inform the manager of the information security problems, violations and risks they have observed.
Failure to comply with the policy may result in sanctions, such as a notice, warning or, in extreme cases, termination of the employment relationship, if it is a deliberate action.

SOFTWARE AND INFORMATION SECURITY IMPLEMENTATION MONITORING
We use the following software to monitor the implementation and level of information security:
- ShowYourSustainability.com™: Information security and data protection monitoring, data collection and reporting
- Chambers of Commerce: Whistleblowing notification channel: Notifications of illegal activity or other information security-related issues