Reporting period: 1.1.2023-31.12.2023 1.1.2022-31.12.2022
Report approved by: Hallitus, 02.05.2024
In the 2023 financial year, we invested especially in reducing and recycling waste and increasing well-being at work. The relative reduction of waste was successful, but the total amount of waste increased. We calculated our carbon footprint for the second time and saw concretely that our emissions have decreased. We continue to work to further reduce our emissions.The purpose of this report is to present the structure of the report. The contents or length of the report do not perfectly correspond to a report of a real company.
Description of the organization’s operations Demo Company Oy is a family business founded in 1970 that manufactures spare parts for agricultural machinery.
Our mission is to produce high-quality spare parts sustainably and to promote the efficient operation of agriculture.
Our vision is to be the most responsible and transparent company in our industry by 2025.
IntegrityOpennessTransparency
INTRODUCTIONThe ethical guidelines define our company's operating principles together with our values. They are the basis for all our activities. They guide us in how we deal with customers, colleagues, business partners and other stakeholders.Our ethical culture is developed and created together by all employees of our company.We expect all of us to follow the principles given in the ethical guidelines.SCOPE OF APPLICATIONThese ethical guidelines apply to the entire operation of our company. We expect that our stakeholders are aware of our sustainability goals and guidelines and follow them.ETHICAL PRINCIPLESLegislation and policiesWe are aware of the legislation regarding products, services and business. We comply with current legislation.Our policies define in more detail how we operate, for example, in procurement and personnel matters. Our personnel and stakeholders are aware of our current policies.ConfidentialityWe handle confidential information that comes to our attention carefully and in accordance with the instructions. We use confidential information only for the purpose.Professional operationWe demonstrate professionalism and good behavior in all our activities. We know how to resolve conflict situations constructively and with respect for others.Safety and healthSafety issues are priority number 1. Everyone has the right to do their job safely. Safety covers both physical and mental safety. Each employee is responsible for developing the safety of their own work environment.Environmental sustainabilityWe respect the environment and take care of it. We want to develop our operations at all levels in such a way that our negative environmental impact is as small as possible.We update our environmental goals and programs annually and communicate them to our personnel and stakeholders.A respectful and harassment-free work environmentWe treat fellow human beings with respect. We accept different people regardless of their ethnicity, gender, age, nationality, sexuality, disability or religious background.Every employee must treat his colleagues with respect and fairness.We do not tolerate any physical, verbal, sexual or psychological harassment or bullying.Conflicts of interestIn our operations, we make decisions in such a way that potential conflicts of interest do not guide our decisions. In operations, the company's interest comes before one's own interest.Such situations can include ownership or family relationships, for example in acquisitions and staff recruitment.When making decisions, we clearly bring potential conflicts of interest to the attention of our supervisor before decisions are made.Preventing bribery and corruptionWe do not allow bribery or corruption, and we do not give or accept gifts or favors that could influence decision-making.We are responsible for not participating in decision-making in situations where pursuing our own interests is possible. For anti-bribery and corruption activities, we have a Whistleblowing reporting channel, where anyone can report anonymously if illegal activity by our company or a partner is suspected or another problem is noticed.Information on supply chain sustainabilityWe want to be aware of the ethical issues of our partners and stakeholders. We regularly conduct follow-up surveys that our partners must answer. This way we are aware and able to develop our ethical activities together.INTERNATIONAL AND NATIONAL AGREEMENTSAs part of our ethical guidelines, we are committed to the following international agreements:- UN: Universal Declaration of Human Rights- UN: International Convention on Economic, Social and Cultural Rights- ILO: Declaration on Fundamental Principles and Rights at WorkSOFTWARE AND LIABILITY MONITORINGWe use the following software in our sustainability program and in monitoring the sustainability of our partners:ShowYourSustainability.com™- Sustainability program planning, monitoring, data collection and reportingCeriffi Check®- Supplier feedback, customer feedback, occupational safety, involvement of personnel and partners, monitoring of deviations- Whistleblowing reporting channelRESPONSIBLE ENTITIES AND CHANGESThe owner of this policy is the CEO of Demo Company Oy, and the management team of Demo Company Oy is responsible for updating it and making changes to it.
[Governance]
SCOPE The personnel policy is applied in all our operations, and the personnel must follow the principles described in the policy in their operations. The personnel policy is based on our values, ethical operating principles and equality plan. OPERATING PRINCIPLES Trust and responsibility Our personnel policy is based on mutual trust and responsibility. We build trust by investing in good task orientation and involving people in different ways. Responsibility and ethical behavior Personnel are required to act responsibly and follow ethical guidelines. Ethical guidelines are always reviewed during orientation. Increasing competence Personnel are encouraged to increase their skills. Personnel have the opportunity to participate in internal and external trainings. Development of work well-being and working atmosphere Responsibility for well-being at work lies with both the employer and the employees. The employer creates the framework and operating conditions to support occupational well-being; for example, we make sure that the workload of the employees does not become too great. Employees are responsible for actively maintaining their own well-being at work and bringing up any grievances. Our discussion atmosphere is open, and we encourage our personnel to give development ideas. We constantly monitor the working atmosphere and its development. SOFTWARE AND STAFF MONITORING We use the following software in our responsibility program and in monitoring the responsibility of our partners: - ShowYourSustainability.com™ : sustainability program design, monitoring, data collection and reporting - Ceriffi Check® : quality measurement, monitoring and certification RESPONSIBLE ENTITIES AND CHANGES The owner of this policy is the CEO of Demo Company Oy, and the personnel manager is responsible for updating it and making changes to it.
INTRODUCTIONEnvironmental sustainability is an important part of our corporate sustainability. Assessment of environmental aspects and reduction of negative environmental impacts are strategically important focus areas.We respect the environment and take care of it. We want to develop our operations at all levels in such a way that our environmental impact is as small as possible.SCOPEThis policy applies to the entire operation of our company and, where applicable, also to our partners and stakeholders. We expect partners and stakeholders to be aware of our guidelines and follow them.COMPLIANCE AND ENVIRONMENTAL WORKWe are aware of environmental legislation regarding products, services and business. We comply with current legislation.Our environmental management is based on the environmental system (ISO 14001:2015), where environmental aspects and environmental risks and opportunities have been identified.We update our environmental goals annually and communicate them to our personnel and stakeholders.The applicability and effectiveness of the environmental management system is assessed annually with internal and external audits. In accordance with the plans, we also carry out audits of our own suppliers, in which we take environmental aspects into account.SUPPLIERS AND THEIR OBLIGATIONSIn our purchases, we take into account the life-cycle effects and costs of products and services, as well as aspects that promote energy efficiency. We want our procurement partners to invest in environmental sustainability in the development of their own operations.We collect annual follow-up data on sustainability from our partners. We oblige our partners to respond to our sustainability surveys.KEY ENVIRONMENTAL PRINCIPLES- We comply with environmental legislation and operate in accordance with the environmental conditions set for our operations.- We cooperate with the authorities and stakeholders to ensure that our environmental work meets the expectations and requirements set for our operations.- We reduce environmental and climate impacts in procurement, service and logistics.- We promote the circular economy in our entire value chain.- We take environmental aspects into account in investments and acquisitions.- We raise the environmental awareness and competence of all our personnel with effective internal trainings.- We commit to the principles of continuous improvement.- We respect the environment and take care of it in an economically sustainable way.- We are constantly developing our operations so that the carbon footprint of our operations is as small as possible.RESPONSIBILITIES AND ROLESThe company's management sets the environmental policy and environmental goals.The operative management is responsible for the planning and resourcing of operations together with the management team.Each employee is responsible for following the instructions and regulations in their own work. We value the development ideas of our employees to improve environmental protection.REPORTING ENVIRONMENTAL VIOLATIONS AND DAMAGEIf an employee notices that our company or a partner is acting contrary to our policy, instructions or legal requirements, it is his right and duty to report it directly to his supervisor or to make a report anonymously in the Whistleblowing reporting channel.A violation can be reported to the authorities if there is reason to suspect that an employee's or partner's actions are in violation of the Environmental Act.SOFTWARE AND ENVIRONMENTAL SUSTAINABILITY MONITORINGWe use the following software in our sustainability program and in monitoring the sustainability of our partners:ShowYourSustainability.com™:- Sustainability program planning, monitoring, data collection and reportingCeriffi Check®:- Supplier feedback, customer feedback, occupational safety, involvement of personnel and partners, monitoring of deviations- Whistleblowing reporting channelRESPONSIBLE ENTITIES AND CHANGESThe owner of this policy is the CEO of Demo Company Oy, and the sustainability manager is responsible for updating it and making changes to it.
[Environment]
INTRODUCTIONTransparent operations are part of our values, and the values that guide our operations are also realized in our communication.IDENTIFYING STAKEHOLDERS AND THEIR NEEDSWe have identified the most important stakeholder groups in terms of communication and the actors belonging to different stakeholder groups and their needs. We have designed our communication to suit the needs of different stakeholders. We research whether our communication is relevant and receive feedback, on the basis of which we develop our communication.WHAT WE COMMUNICATE ABOUTWe communicate to our internal and external stakeholders about current issues, such as operational requirements, instructions and changes, as well as the development trends of sustainability and the results of our sustainability work. In addition, we encourage our stakeholders to take sustainable actions by using various means of communication.INTERNAL SUSTAINABILITY COMMUNICATION - when, how and to whom we communicateWe invest in high-quality orientation for new employees. The supervisor and co-workers participate in the orientation. At the workstations, there are instruction leaflets on the work task to be performed at the workstation. The supervisor holds a weekly meeting where current issues of the week are reviewed. We also have team meetings as needed.EXTERNAL SUSTAINABILITY COMMUNICATION - when, how and to whom we communicateIn procurement situations, we communicate our operating methods and values to new partners. Customer meetings are organized as needed and current issues are discussed in them. We send our stakeholders a newsletter four times a year. Current information can be found in real time on our website and social media channels.RESPONSIBLE ENTITIES AND CHANGESBoth internal and external sustainability communication and related changes are the responsibility of the CEO, the management team and the sustainability manager.
Reporting period