Sustainability report

The ethical guidelines define our company's operating principles together with our values. They are the basis for all our activities. They guide us in how we deal with customers, colleagues, business partners and other stakeholders.
Our ethical culture is developed and created together by all employees of our company.
We expect all of us to follow the principles given in the ethical guidelines.

SCOPE

These ethical guidelines apply to the entire operation of our company. We expect that stakeholders are aware of our sustainability goals and guidelines and follow them.

ETHICAL PRINCIPLES

Legislation and policies
We are aware of the legislation regarding products, services and business. We comply with current legislation.
Our policies define in more detail how we operate, for example, in procurement and personnel matters. Our personnel and stakeholders are aware of our current policies.

Confidence
We handle the confidential information that comes to our attention carefully and in accordance with the instructions. We use confidential information only for the purpose.

Professional and Expertise in Operations
We demonstrate professionalism and good behaviour in all our activities. We know how to resolve conflict situations constructively and with respect for others.

Safety and Health
Safety issues are priority number 1. Everyone has the right to do their job safely. By safety we understand physical and mental safety. Each employee is responsible for developing the safety of their own work environment.

Environmental responsibility
We respect the environment and take care of it. We want to develop our operations at all levels in such a way that our environmental impact is as small as possible.
We update our environmental goals and programs annually and communicate them to our personnel and stakeholders.

A respectful and harassment-free work environment
We treat our fellow human beings with respect. We accept different people regardless of their ethnicity, gender, age, nationality, sexuality, disability or religious background.
Every employee must treat his colleagues with respect and fairness.
We do not tolerate any physical, verbal, sexual or psychological harassment or bullying.

Conflicts of interest
In our operations, we make decisions in such a way that potential conflicts of interest do not guide our decisions. In operations, the company's interest comes before one's own interest.
Such situations can include ownership or family relationships, for example in acquisitions and personnel recruitment.
In decision-making, we clearly bring potential conflicts of interest to the attention of our supervisor before decisions are made.

Prevention of bribery and corruption
We do not allow bribery or corruption, nor gifts or favours that could influence decision-making.
We are responsible for not participating in decision-making in situations where pursuing our own interests is possible. Whistleblowing notification channel is used for anti-bribery and corruption activities. You can make a report anonymously if you suspect illegal activity by our company or a partner or any other detected defect.

Information on supply chain responsibility
We want to be aware of the ethical issues of our partners and stakeholders. We regularly send electronic follow-up surveys that our partners must answer. This way we are clear and able to develop our ethical activities together.

International and national agreements
As part of our ethical guidelines, we are committed to the following international agreements:
- UN: Universal Declaration of Human Rights
- UN: International Covenant on Economic, Social and Cultural Rights
- ILO: Declaration on Fundamental Principles and Rights at Work
- State treaty: International Convention on Civil and Political Rights
- State agreement: Convention on the Rights of the Child
- Regulation: International Covenant on Economic, Social and Cultural Rights

SOFTWARE AND MONITORING OF SUSTAINABILITY

We use the following software in our sustainability program and partner monitoring:
ShowYourSustainability.com™
- Sustainability program planning, monitoring, data collection and reporting
Ceriffi Check®
- Suppliers feedback, Customer feedback, occupational safety, involvement of personnel and partners, deviations monitoring
- Whistleblowing notification channel

The owner of this policy is the CEO of Koneistamo Alm Oy, and the Management Team of Koneistamo Alm is responsible for updating it and making changes to it.

Our goal is to be a good and high-quality partner for our customers and partners. We are responsible for the realization of the agreed quality goals in the entire supply chain.

For our personnel, we want to be a desired and valued workplace in our community, where occupational safety and environmental issues are handled in an exemplary manner. We constantly improve what we do with good cooperation. We deal with internal and external quality deviations firmly.

We comply with the requirements of ISO 9001:2015 standards in all our operations. We are committed to preventing environmental pollution in all our operations. We check our quality and environmental goals every year and communicate them clearly to the staff.

A good clock goes a long way - we believe that a good supplier is trusted and our expertise should be reflected in every delivery as a good quality level. It is also the best guarantee for our development and our work far into the future.

Introduction

Environmental sustainability is an important part of our corporate sustainability. Evaluating environmental aspects and reducing environmental impacts is a strategically important focus area.
We respect the environment and take care of it.
We want to develop our operations at all levels in such a way that our environmental impact is as small as possible.
We identify and manage the risks brought by climate change in our own operations and in the operations of our value chain.
With our products, we want to improve the resource efficiency of our customers and increase the yield in relation to the raw material consumed.

Scope

This policy applies to the entire operation of our company and, where applicable, also to our partners and stakeholders. We expect partners and stakeholders to be aware of our guidelines and follow them.

Compliance and environmental work

We are aware of environmental legislation regarding products, services and business. We comply with current legislation.
Our environmental management is based on the environmental system (ISO 14001:2015), where environmental aspects, environmental risks and opportunities have been identified.
We update our environmental goals annually and communicate them to our personnel and stakeholders.
The applicability and effectiveness of the environmental management system is assessed annually with internal and external audits.
In accordance with the plans, we also carry out audits of our own suppliers, where we take environmental aspects into account.

Suppliers and their responsibilities

In our acquisition, we consider the life-cycle effects and costs of products and services, as well as aspects that promote energy efficiency. We want our procurement partners to invest in environmental responsibility in the development of their own operations.
We collect annual monitoring data on responsibility from our partners. We oblige our partners to provide tracking information in the application.

Key environmental principles

- We comply with environmental legislation and operate in accordance with the environmental requirements set for our operations.
- We cooperate with authorities and stakeholders to ensure that our environmental work meets the expectations and requirements set for our operations.
- We reduce water use, environmental and climate impacts in procurement, service, and logistics.
- Our goal is to manufacture end products that are efficient in terms of the use of energy and raw materials, and to strive to minimize the consumption of energy and raw materials in production and logistics
- In our operations, we strive to take into account ecology and diversity so that the negative effects are as small as possible
- We promote the circular economy in our entire value chain, and we consider the recyclability of our products. We strive to produce as little waste as possible in our own operations and value chain
- We take environmental aspects into account in investments and acquisitions.
- We increase the environmental awareness and competence of all our personnel with effective internal trainings.
- We commit to the principles of continuous improvement.
- We are constantly developing our operations so that the carbon footprint of our operations is as small as possible.

Responsibilities and roles

The board of the company sets environmental policy and environmental goals.
The operational management is responsible for the planning and resourcing of operations together with the management team.
Each employee is responsible for following the instructions and regulations in their own work. We value the development ideas of our employees to improve environmental protection.

Notification of environmental violations and deviations

If an employee notices that our company or a partner is acting contrary to our policy, our guidelines or the requirements of the law, it is their right and duty to report it directly to their supervisor or to make a report anonymously in the Whistleblowing reporting channel.
A violation can be reported to the authorities if there is reason to suspect that an employee's or partner's actions are against environmental law.

Software and monitoring of environmental sustainability

We use the following software in our sustainability program and partner monitoring:
ShowYourSustainability.com™
- Sustainability program planning, monitoring, data collection and reporting
LTR portal
- Environmental incidents and deviations, supplier feedback, customer feedback, occupational safety, involvement of personnel and partners, deviations monitoring
Ceriffi Check®
- Whistleblowing notification channel

Responsible persons and changes

The owner of this policy is the CEO of Koneistamo Alm Oy, and the Management Team of Koneistamo Alm Oy is responsible for updating it and making changes to it.

SCOPE

The policy is applied in all our activities and the personnel must follow the principles described here in their activities.
The personnel policy is based on our values, ethical operating principles, equality policy and the annually updated personnel/training plan.

KEY PRINCIPLES

Trust and responsibility
Our personnel policy is based on mutual trust and responsibility.
We show trust in everyday life through a good introduction to work tasks and with clear responsibilities and authorities.

Development of HR processes
We invest in HR processes and involve the personnel in the development of operations. One of HR's tasks is planning individual education. We also invest in effective orientation, which we systematically develop based on the achieved orientation results.

Responsibility, ethical operating principles (Code of Conduct)
Personnel are required to act responsibly and follow ethical operating principles. Ethical principles are always reviewed during orientation.

Equality
We treat all employees equally. We follow the equality plan.

Development of leadership and managerial work
We support managers in our supervisory work and take into account the requirements and needs of managing people already in orientation.
All supervisors are entitled to participate in management and supervisory training.

Development of work well-being and work atmosphere
Promoting well-being at work is part of annual planning. Responsibility for well-being at work lies with both the employer and the employees. The employer creates the framework and operating conditions to support well-being at work. Employees are responsible for actively maintaining their own well-being at work.
An early intervention model is used. We carry out work climate surveys regularly.

OBJECTIVES

- Attractive workplace
- Committed and motivated personnel
- Achieving common goals
- The competence of the personnel supports growth of the company
- A good work atmosphere where you support each other and the development of others.

RESPONSIBLE PERSONS AND CHANGES

The owner of this policy is the Human Resources Director of Koneistamo Alm Oy, and the management team of Koneistamo Alm Oy is responsible for updating it and making changes to it.

Scope

The policy is applied in all our activities. This policy outlines how equality is considered in our operations and dealings with people.

Goals

In the equality policy, we rely heavily on our values.
The equality policy supports our company's strategic and operational goals. We know that diversity is an opportunity for us in work and business relationships.
We respect internationally recognized human rights in our operations and are committed to promoting gender equality and equality between people in our own sphere of influence.

Equality

We treat all employees and stakeholders equally.
We create equal opportunities for personnel regardless of their ethnicity, gender, age, nationality, sexuality, disability or religious background.
We support our personnel in different life stages in coordinating the demands of working life and family life. We have outlined issues related to the employment relationship in more detail in the Personnel Policy.
We follow the prepared equality plan.
We firmly address all discrimination and inappropriate behaviour. We have a Whistleblowing reporting channel where personnel can anonymously report any issues they have noticed.

Organization

Personnel administration leads our equality work.
We carry out surveys every year, which allow us to get information directly from the personnel on issues that require development.

Software and monitoring of equality

We use the following software in our sustainability program and partner monitoring:
ShowYourSustainability.com™
- Equality planning, monitoring, data collection and reporting
LTR portal
- Personnel development ideas for the development of equality
Ceriffi Check®
- Whistleblowing notification channel: inappropriate behaviour or discrimination

Responsible persons and changes

The owner of this policy is the CEO of Koneistamo Alm Oy, and the Management Team of Koneistamo Alm Oy is responsible for updating it and making changes to it.

SCOPE

The procurement policy in Koneistamo Alm Oy covers all procurements carried out in the company. This policy outlines the goals and scope of our procurement.

LAWS AND REGULATIONS

The procurement of our companies must comply with all applicable laws and regulations and with appropriate social aspects. We do not accept corruption or bribery. We require the same things from our procurement partners.
We offer a notification channel for reporting violations of laws and regulations and for anti-corruption activities. End-users, employees and partners can report any problems they find. We process notifications in accordance with the Whistleblowing Directive and national legislation.

GENERAL PRINCIPLES OF PROCUREMENT

The goal of our purchases is to ensure high customer satisfaction for our products/services and to achieve our own strategic business goals. In procurement, we take into account the relevant aspects of our responsibility, and we constantly strive to improve their situation in our partners' operations as well.
We are constantly improving the approval, evaluation and monitoring processes of our suppliers. We expect our partners to provide monitoring information for the implementation of our sustainability program and for sustainability reporting.

PROCUREMENT RESPONSIBILITY

Environmental Responsibility
In our purchases, we take into account the life-cycle effects and costs of products and services, as well as aspects that promote energy efficiency. We want our procurement partners to invest in environmental responsibility in the development of their own operations.
We collect annual monitoring data on environmental sustainability from our partners as part of our own sustainability program.

Social responsibility
We treat our suppliers equally. We emphasize responsible, honest, open and long-term supplier relationships to develop joint processes.
We are improving our capabilities to better identify social risks in our supply chain.
In our own operations, we commit to the things defined in the equality plan. We appreciate that our smaller partners also draw up their own equality plan.

We require that our partners are committed to the following international human rights agreements in their operations:
- UN: Universal Declaration of Human Rights
- UN: International Covenant on Economic, Social and Cultural Rights
- ILO: Declaration on Fundamental Principles and Rights at Work

Safety
In procurement, we require the safety of both products and services. Safety is considered both in setting and monitoring suppliers' criteria and in evaluating the fulfilment of product and service requirements. Our entire personnel records safety observations, which help us to develop occupational safety. In accordance with the agreement, we can also oblige our partners to record safety observations when producing products or services for us.

COOPERATION AND DEVELOPING TOGETHER

We communicate openly and transparently about our activities to our partners and cooperate confidentially.
We give fairly factual and informed feedback to our own partners. We expect our partners to give us feedback so that we can develop together and create new innovations.
We deal with common deviations constructively and learn from the mistakes we make.
We regularly audit our strategic procurement partners as part of our management system. The audit programs also cover the sustainability aspects related to the activities of the suppliers. The aim of the audits is joint development, streamlining processes and ensuring the sustainability of the supply chain.

SOFTWARE AND MONITORING OF PROCUREMENT SUSTAINABILITY

We use the following software in our sustainability program and partner monitoring:
ShowYourSustainability.com™
- Sustainability program planning, monitoring, data collection and reporting
LTR portal
- Supplier feedback, customer feedback, occupational safety, involvement of personnel and partners, deviations monitoring
Ceriffi Check®
- Whistleblowing notification channel

RESPONSIBLE PERSONS AND CHANGES

The owner of this policy is the CEO of Koneistamo Alm Oy, and the Management Team of Koneistamo Alm Oy is responsible for updating it and making changes to it.

SCOPE

This policy applies to the entire operation of our company and, where applicable, also to our partners and stakeholders. This policy aligns our preparedness and anticipation not only with current risks, but also with future threats.

PURPOSE AND OBJECTIVES OF RISK MANAGEMENT

The purpose of risk management is to promote the achievement of business goals. With the help of risk management, the aim is to identify and manage potential threats and problems in advance, as well as to identify and exploit business opportunities. Risk management supports the implementation of the company's strategy.

RISK STRATEGY

Classification of risks
Strategic risks
Strategic risks are often related to external events and changes that affect long-term plans and strategic goals.
- Changes in the operating environment
- Reputational risks
- Political, financial and legislative risks
- Technology risks
- State of war in nearby areas
- Widespread pandemics and epidemics
- Risks caused by climate change

Operational risks
Operational risks are related to the day-to-day operations of the organization.
- Risks related to organization and management
- Liquidity, currency and interest rate risks
- Data security and privacy risks
- Supplier, subcontracting and partner risks
- Procurement, contract and liability risks
- Occupational health and safety risks
- Environmental risks
- Product risks

ORGANIZATION OF RISK MANAGEMENT, RESPONSIBILITIES AND DUTIES

Strategic risk management
The CEO manages risk management. In risk management, the CEO is supported by the management team and the company's board.

Operational risk management
The steering group coordinates the risk management process and is responsible for risk reporting and implements risk identification together with business functions.
Every employee must know and manage the risks in her own area of responsibility.

Risk management reporting
We collect information from our own personnel, our partners and stakeholders about possible risks and their management.
Risk management reports and situation information are compiled by the management team.

Ensuring and developing of employees’ risk management skills
Annual training on risk management is organized for personnel to ensure sufficient risk awareness. The development of risk management is ensured by making risk management a part of daily work and management.

SOFTWARE AND MONITORING OF RISK MANAGEMENT

We use the following software in our sustainability program and partner monitoring:
ShowYourSustainability.com™
- Risk management planning, monitoring, data collection and reporting
LTR portal
- Risk identification and control of corrective and preventive measures
Ceriffi Check®
- Whistleblowing notification channel: anti-corruption activities and the reporting, processing and management of other incidents

RESPONSIBLE PERSONS AND CHANGES

The owner of this policy is the CEO of Koneistamo Alm Oy, and the Management Team of Koneistamo Alm Oy is responsible for updating it and making changes to it.